Assignment Requirements

 

Like before submit written answers in MS Words, and R work as R file.

BMA236 Event Bid Report

Your event bid report is to support your event bid presentation but with more detail.

In the presentation you pitch your concept (e.g. Mission, Aims, Objectives, concept, theme, scope, team skills/roles, format, stakeholders etc.). This forms part of your report. You also need to venture deeper into the event project management side of an event bid. You will need to address event project management elements such as timelines, marketing, staffing, logistics, OH&S, budgeting, event closure and evaluation (see chapters 3-13 for the element that you might consider appropriate).

The format of the report is up to your group but assessors will be not just looking for what is in the report but also what is not in the report.

 

TIPS:

You are not going to fit a whole textbook into a 4,000 word report. Consider covering the elements under group headings. Your report needs to follow a logical sequence. Two examples are supplied at the end of this document.

It is highly recommended that you re-read at least chapters 3-13 in the Wrathall & Gee text.

Read the rubric to see what assessors are looking for.

Articulating ‘why’ rather than just ‘what’ will position you better in the rubric. For example, rather just stating that you are going to use volunteers, discuss why you are using volunteers and what your and the volunteers will get out of it.

Visual representations such as Gantt and PERT charts, stakeholder maps, site plans (even if conceptual) etc. will all assist to demonstrate your understanding of event management.

Event Bid Report Example 1

Part 1 – Event Concept

Mission

Aims

Objectives

Concept and Theme

Scope (what’s in an what’s out)

Format (e.g. layout, audience, time of the day/week/year, expertise)

Stakeholders

Positive

Negative

Feasibility

Part 2 – Event Project Management

Timelines (including a Gantt and/or PERT chart)

Fundraising (inc. sponsorship, grants)

Marketing

Staffing and HR

Logistics (e.g. site management)

OH&S, Risk and Legal Compliance

Budgeting

Event Closure

Evaluation

 

Event Bid Report Example 2

Background

Aim/concept

Impacts of the Event upon community and economy of Tasmania

Comparison of this event with others in the market place (competitive analysis)

Appropriateness of this event to the Tasmanian event market

Appropriateness of this event to tourism in Tasmania

Feasibility

Detailed Event Plan

Budget

Sponsorship

Well researched an Achievable timeline

Logistics

Staffing

OH& S

Risk analysis

Human Resources

 

Reach

Target Audience and market segmentation research

Marketing Strategy

Strategy to work with tourism industry

Media strategy

Media release

Evaluation

Strategy

Community consultation

Evidence of long range growth planning

Timing of the event

Community

Partnerships with local businesses etc

Partnerships / sponsorship strategy

Which groups in the community will benefit from this event?

Inclusiveness/ Community Cohesiveness and Accessibility Planning

 

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